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Unit 3 Effective media relations

There will always be areas of friction and disagreement between public relations people and journalists, but that doesn't mean that there can't be a solid working relationship based on mutual respect for each other's work., including journalists

A good working relationship with the media is vital for a public relations writer. Indeed, one definition of public relations is the building of relationship between the organization and its various publics.

Dealing with the Media

Many guidelines for dealing effectively with the media have been compiled. Most of j them are well tested and proven, but you must always remember that there are no ironclad rules. Media people are also individuals to whom a particular approach may or may not be applicable. Here's a list of general guidelines.

1. Know your media. Be familiar with the publications and broadcast outlets that are regularly used. Know their deadlines, news format, audiences, and needs. Do your homework on other publications and broadcast shows before sending a pitch letter or news material.
2. Limit your mailings. Multiple news releases are inefficient and costly, and they alienate media gatekeepers. Send releases only to publications and broadcast outlets that would have an interest in the information.
3. Localize. Countless surveys show that the most effective materials have a local angle. Take the time to develop that angle before sending materials to specific publications.
4. Send newsworthy information. Don't bother sending materials that are not newsworthy. Avoid excessive hype and promotion.
5. Practice good writing. News materials should be well written and concise. Avoid technical jargon in materials sent to nontechnical publications.
6. Avoid gimmicks. Don't send T-shirts, teddy bears, balloon bouquets, or other frivolous items to get the attention of media gatekeepers.
7. Be environmentally correct. Avoid giant press kits and reams of background materials. Save trees.
8. Be available. You are the spokesperson for an organization. It is your resposibili-ty to be accessible at all times, even in the middle of the night. Key reporters should have your office and home telephone numbers.
9. Get back to reporters. Make it a priority to respect your promises and call reporters back in a timely manner. They have deadlines to meet.
10. Answer your own phone. Use voice mail systems as a tool of service, not as a screening device. Reporters (like other people) hate getting bogged down in the electronic swamp of endless button pushing.
11. Be truthful. Give accurate and complete information even if it is not flattering to your organization. Your facts and figures must be clear and dependable.
12. Answer questions. There are only three acceptable answers: " Here it is", " I don't know but I'll get back to you within an hour" and " I know but I can't tell you now because..." " No comment" is not one of the three alternatives.
13. Protect exclusives. If a reporter has found a story, don't give it to anyone else.
14. Be fair. Competing media deserve equal opportunity to receive information in a timely manner.
15. Help photographers. Facilitate their work by getting people together in a central location, providing necessary props, and supplying subjects' full names and titles.
16. Explain. Give reporters background briefings and materials so that they understand your organization. Tell them how decisions were reached and why.
17. Remember deadlines. The reporter must have enough time to write a story. One good rule is to provide information days or weeks in advance. In addition, don't call a media outlet to make a pitch at deadlines time.
18. Praise good work. If a reporter has written or produced a good story, send a complimentary note. A copy to the editor is also appreciated.
19. Correct errors politely. Ignore minor errors such as misspelling's, inaccurate ages, and wrong titles. If there is a major factual error that skews the accuracy of the entire story, talk to the reporter who wrote the story. If that doesn't work, talk to the editor or news director.

Notes:

to screen one's calls - «просеивать» звонки

Vocabulary:

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