Part 2. The language of meetings

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Exercise 1. Read the following word combinations and their explanation.

to arrange	a meeting	organize a meeting
to set up
to fix
to run	a meeting	be in charge of a meting
to chair
to attend	a meeting	go to a meeting
to miss	not to go to a meeting
to postpone	a meeting	change a meeting to a later time
to put back		change a meeting to a later time
to cancel	a meeting	not have a meeting at all
to bring forward	a meeting	make a meeting earlier than originally decided

Exercise 2. 2Words we need to discuss «Meetings». Read the words and their definitions. (If necessary, do the translation).

1.	agenda	a list of topics to be discussed
2.	the chair	the person in charge of a meeting
3.	to propose	to make a suggestion formally
4.	to attend	to go to a meeting
5.	item	one topic on the list
6.	vote	a method of making a decision
7.	to sent your apologies	to say that you cannot go to a meeting
8.	AOB (any other business)	the last topic on the list
9.	participants	the people at a meeting
10.	to second	to officially support a proposal made by a person in a meeting
11.	minutes	an official record of what was said or decided
12.	action points	what needs to be done after the meeting and by whom
13.	follow up	something that is done in order to complete something
14.	to generate (ideas)	to create (ideas)
15.	issue	a subject that people discuss; a problem that needs to be considered
16.	outcome	the final result of a process, a meeting

Exercise 3. Read the words given below. Match each word with its definition.

1 participants a) person who control a meeting

2 agenda b) a written report of what was said in a meeting

3 postpone c) to have a break in a meeting

4 objective d) change the date of a meeting to a later date

5 minutes e) the purpose or intention of the meeting

6 chair f) list of items to discuss in a meeting

7 adjourn g) people who attend a meeting

Exercise 4. Complete the following sentences with words from the box.

agenda, close, discussion, finish, items, move on, postpone, purpose, report, summarize, questions, welcome

1. …………………..…. to the meeting.

2. We have three …………………..…. on the …………………..…..

3. The main …………………..…. of the meeting is to reach a decision on the Abacus Project.

4. I’d like to hear John’s …………………..…. and then we can have a …………………..…..

5. I hope we can …………………..…. by 4 o’clock.

6. John, can you …………………..…. your main points?

7. Does anyone have any …………………..….?

8. Let’s …………………..…. to the point.

9. There is not enough time to discuss this. Can we …………………..…. this discussion to a later meeting?

10. I think we should …………………..…. the meeting now, as it’s after 4 o’clock.

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