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The structure of a typical formal letter
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| 1. Letterhead | Brownlee & Co Ltd |
| 2. Sender’s address | 5 High Street, Blackheath, London SF3B 5 HY |
| 3. Recipient’s address | Mr. C. Chamberlain Managing Director Evans Universal Ltd. Lord Shaftsbury Avenue, London W1 A 7WW |
| 4. Date | 1st May 2011 |
| 5. Salutation | Dear Mr. Chamberlain, |
| 6. Introductory paragraph | Thank you for your letter of 22nd October enquiring about our range of office equipment. |
| 7. Main paragraph | I enclose an up-to-date price list and our latest catalogue which I hope includes something of interest to you. You will notice that we offer very favourable terms of payment. |
| 8. Concluding paragraph | I look forward to hearing from you again. |
| 9. Complimentary ending | Yours sincerely, |
| 10. Signature | |
| 11. Typed signature | Mr. James Brownlee |
| 12. Position/ title | Professor of Michigan University |
Ways of salutation
| To a company | Dear Sirs |
| To a man if you don’t know his name | Dear Sir |
| To a woman if you don’t know her name | Dear Madam |
| To a man | Dear Mr Smith |
| To a married woman | Dear Mrs Smith |
| To an unmarried woman or a girl | Dear Miss Smith |
| To a married or unmarried woman (if her marital status is not known to you or if she herself prefers to be addressed this way) | Dear Ms Smith |
| To anyone concerned | To whom it may concern |
| To a department | Sales Department |
Ways of closing a formal letter
Yours faithfully
Yours truly/ Truly yours/ Very truly yours
Yours sincerely/ Sincerely/ Sincerely yours
Appendix 9.
Reviewing songs and music
Appendix 10.
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