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Please make sure that you read and understand the conditions and the procedure.
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Conditions of reimbursement:
Only if you participate in the whole program can you get the reimbursement.
Save your original tickets and receipts, invoices and all related documents, because you can only get reimbursement for costs of which you can prove the amounts with original tickets and receipts. Only the amount written on the ticket will be reimbursed – that is, if you want your return ticket to be reimbursed, you have to give it to us. We cannot reimburse anything that you buy after the training.
ALL the following ORIGINAL documents will be needed:
all your tickets and boarding passes
invoices of buying your tickets described below
passport or ID
Official document from the bank or travel agency stating the exchange rate from your currency to Euro and/or TL of the day you buy your ticket.
| What is an invoice? This is a document, signed and stamped by the seller. The invoice of flight ticket must contain your name, the starting and finishing place and the date of the journey and the price of the ticket. Whatever official is your paper, if these data are not on it, you can not get it reimbursed!!! Use your name from your passport, no nicknames! An e-ticket is NOT an invoice! If necessary, call the airline/train company/etc., explain them the situation and ask them to give you a receipt/invoice with the data given above. If you buy tickets online, take care that you tick the box indicating that you want an invoice. |
Reimbursement will be done at the end of the last day of the project by organizers. The exact procedure is described below. The exchange rate we will be the rate of the day we receive the grant.
Reimbursement limits per country
In the grant we will receive a certain amount of money for this purpose, which we are not allowed to exceed. These amounts are based on the costs our partner organizations told us when we wrote the application.
Amounts given are for return tickets between your place of living and Sivas.
We reimburse public transport tickets and shuttle bus costs from Istanbul or from cities where you change transportation only if they fit into your limit and you bring the invoices of them for both way (retour tickets).
Countries/limits
| Countries | Number of participants from these countries (all together) | Maximum 100% travel costs / person (€) | Maximum 70% travel costs / person(€) |
| Lithuania | |||
| Moldovia | |||
| Armania | |||
| Russia | |||
| Georgia |
Reimbursement procedure:
1. The amount of the reimbursement will be calculated as follows:
We take the 70% of your travel costs between your hometown and Sivas, only those costs of which you have the tickets and invoices. From this we will calculate your reimbursement with the €/TL exchange rate of the day we receive the grant.
2. You will leave with us all the original documents that you don’t need for your journey home. During the project we will make copies of your documents, so that you can still use your ticket for the way home.
3. You send us back all the original documents within 1 week from your arrival home by registered post.
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