Exercise 1 Choose the necessary word and put it in the sentence
1.Organization structure shows … between each position and positions above and below.
2.A sales manager has direct …over a salesman.
3.As a rule a... usually does not give orders to other departments.
4.When the business gets more. .. there is a need for staff departments.
5.My friend.. .... of sales manager.
6.The... of staff departments is to do different services.
7.My friend works in a …..., he is responsible for the company product.
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1.relationships
2.to hold a position
3.authority
4.complex
5.task
6.a linedepartment
7.a staff department
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Dialogue
Peggy Forman is talking with Jaff Downing, another administrative assistant in her company.
Jaff: How are you today, Peggy?
Peggy: Oh, fine, thanks.
Jaff: Glad to hear that. By the way, are you familiar with the organizational chart for the company? Peggy: No, I am not. What is it like actually? Jaff: Well, the chart shows how the employees are divided into groups. It gives one an overview of the chain of command in the company. Peggy: I see. The positions can be line and staff ones. Jaff: Yes. The subject is not new to you. What else do you know about it?
Peggy: As far as I know a worker in a line position receives orders from his immediate superior. Jaff: Exactly, that's the line chain of command.
Peggy: A worker in a staff position reports directly to a line worker but he neither gives nor receives orders for line workers. Am I right? Jaff: Yes, you are. But someone may have line authority over people in his department and not be considered a line administrator. Peggy: How can it be? Jaff: That's possible when a whole department is a staff department. For example, in our company the head of the credit department or the personnel department can hardly ever be president of the company.
Peggy: And what do the people in staff departments do, how is their work different? Jaff: Well, they are usually busy with services and they could do the same service for any company. So they are not in the line. Peggy: It seems to be rather complicated. Jaff: It only seems so. I think the chart should help.
Peggy: Oh, sure. But, Jaff, would you explain me what span of control is? Jaff: Oh, span of control refers to the number of people whom one manager directly. Peggy: Can you give me an example? Jaff: Well. The President of our company directly managers the Vice President of Production, the Vice President of Marketing and the Comptroller. Thus, his span of control includes three people.
Peggy: Yes, now I see. Thank you for your help. Jaff: Not at all. Why don't we go to the coffee stall and have a snack together?
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